Exhibitor - Frequently Asked Questions

Where do I check in?

Check in will be held in the Everest-Rohrer Fine Arts Center and is on Sunday, June 6 from 1:30-4:30 p.m. Early arrivals can check in at the Everest-Rohrer Fine Arts Center on Saturday, June 5 from 1:00-7:00 p.m. There will be signs around campus directing you to the check-in area. Any other early arrivals should contact Bethel College about check in information.

Where will the exhibitors be located?

The exhibitors will be located in the Academic Center. This building will have most of the conference sessions to help you interface with more conference participants. Print Map

What are the exhibit hours?

Exhibit hours will be during all breaks, and between sessions and during free time. You will be located in the building where all the sessions will be held to give you maximum exposure to the conference participants. (View Conference Schedule)

When can I set up my booth?

Sunday, June 6th after 12 (noon) or Monday morning June 7th. You will be located in the Academic Center building with the a majority of the conference sessions. Please plan to set up your booth accordingly. Please see conference schedule for more information.

Are there other opportunities for exhibitors to talk about their programs, products and services to conference attendees?

Yes, the schedule allows for the conference attendees to visit the exhibits. There is also dedicated time to do this (see conference schedule). We also offer a time for exhibitors to showcase their products. You will be able to sign up to present during our designated session times for the conference attendees (see conference schedule). The cost will be $500 to present in addition to your conference fee. Please indicate this on your registration form. Contact krista@naccap.org for more information. Space is limited.

What comes with my conference registration fee?

Housing, on campus meals, booth space, parking and on campus activities are included in the registration fee. We encourage you to get involved with all aspects of the conference. Although on campus housing is included, there are off campus accommodations available. All costs for off campus accommodations come at the expense of the exhibitor.

Does carpet come in my booth?

No. You will not be in an exhibit hall. You will be located in Academic Center in the hallways on the various floors. It is the building all the sessions will be in to provide you maximum exposure to the conference participants.

What will the booth come with?

You will be provided a table (6 foot or 8 foot table) and 2 chairs. (If you require something more, please contact krista@naccap.org)

Will I have power capabilities?

Yes. (please denote that on your registration form)

Is there a height limit on display? Width limit?

You will be located in the hallways of the Academic Center. The area will be tight and not a lot of room for large displays. Bethel has suggested that you simplify your display since the table will need to stay up against the wall due to fire codes. All display materials must fit on your table and you will be able to stand on the side or the front of them. We want to maximize your exposure to the conference attendees and felt that being in Academic Center provided that opportunity compared to anywhere else on campus.

Are there restrictions for hanging signs above our exhibit booth?

Due to the height of the hallway, you will not be able to hang signs above your exhibit booth.

Who is my contact for shipping items to Bethel College?

You can ship items to the following address:
Bethel College
Attn: Redgina Hill
Office of Admissions
1001 Bethel Circle
Mishawaka, IN 46545

If you have any questions about shipping materials, please contact Redgina Hill or call 1-800-422-4101.

Can an exhibitor get a list of names of those attending the conference?

If an Exhibitor wishes to purchase the contact name for the schools attending the conference the cost will be $500. Please contact Krista Meckling at krista@naccap.org for that list. The list will be made available after May 5, 2010.

When may I dismantle my booth?

The conference ends on Wednesday, June 9, but you may dismantle your booth whenever it is convenient.

How do I register?

Online registration is available. Please indicate that you are an exhibitor.

Who is my contact for questions?

Please Contact Krista Meckling, Coordinator for Membership Services and Communication, NACCAP at krista@naccap.org or call 1-888-423-2477.

What are some of the sponsorship opportunities?

Please visit the Exhibitor Information page and click on the Sponsors tab at the top of the page for this information.

How many decision makers will I see?

Although 35% of our conference attendees are Chief Enrollment Officers (CEO's), please note that many CEO's have the admissions staff talk to the vendors to get ideas for their institutions and will discuss it with their CEO's after the conference. Also, many Associate and Assistant Directors and High School Guidance Counselors have decision making capabilities in their offices.

How much is it to attend/exhibit the 2010 NACCAP Conference?

Please visit the Registration Page for this information.

I plan to stay off campus. What are the area accommodations?

Although your housing is provided on campus, if you choose to stay off campus for the conference there will not be a price difference (or discount) for staying off campus. Please check out our visitor guide.

May I lead a session?

All sessions have been decided for the 2010 conference. Thank you for your interest.

What linens will be provided?

As part of your conference fee, towels, a washcloth, sheets, a blanket, and a pillow will be provided.

Please click here for more information about Bethel College or NACCAP